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Duty of care

The Importance of Driver Licence Checks

Published on June 11th, 2021 | by Rhian Hawkings

There are many different categories to driving licences and a key part of running a fleet of any type – car, van, truck, minibus or 4×4 – is making sure that your employees drive legally with a valid driving licence. There are variations arising that may impose on an employee’s validity to drive such as; country of origin and vehicle classification. These checks are not only necessary for company vehicles but for any vehicle an employee drives during working hours.

As an employer, it is your duty of care to ensure that professional drivers, company car scheme ‘opt out’ drivers, grey fleet and pool car users are appropriately licensed and insured to drive. This ensures that in the event of an incident, risks for the employee and employer are mitigated and compliance improved.

Conducting a driver licence check and gaining validation can bring a number of benefits to your business, including:

  • Reduced risk of misinterpreted information, fraud and dishonesty
  • Confidence that your drivers are appropriately licensed and insured
  • Avoidance of potential fines under corporate manslaughter and health and safety legislation

Research from the AA shows that 1 in 650 drivers are driving while disqualified, and 1 in 300 have a revoked or expiring license*. This could therefore mean without regular license checks you may be exposed to additional risk, and not be compliant with your duty of care responsibilities.

Ensuring you have a robust and well-managed policy, with a signed and dated copy of the employees licence on record may protect the company and its managers/directors, should the worst happen.

Best practice suggests that driving licence checks are carried out on an annual basis. To help with administering this process, we offer to carry out driver licence checks on your behalf.  Depending on the risk factors it may be of benefit to your company to check all employees licences on a 6month period.

Agility can also carry out ‘ad hoc’ checks based on requests from yourselves along with checks to be used at the employment stage to verify that applicants are qualified for the job. To find out more contact us or call our team on 01527 571605.

*Source: AA DriveTech Fleet Risk Management Document “Driving For Work”

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