What is fleet maintenance?

Published on October 26th, 2022 | by Sophie West

So, what is fleet maintenance and why is it important?

Fleet maintenance basically comprises the processes taken to ensure your business’s vehicles are fit for purpose; safe, reliable, operational and road worthy. Fleet maintenance is important because it has many benefits, including reduced downtime and cost control.

Your vehicles will need regular servicing and maintenance, which inevitably means downtime. That is why knowing your fleet is critical. Being aware of when the vehicles are due an MOT or service booking and planning ahead for downtime helps minimise interruption. With an effective fleet maintenance package in place, you will have complete peace of mind that your vehicles are properly maintained throughout their lease with limited time off the road.

Recent research has shown the impact poor fleet maintenance has had on our roads and on our drivers. Statistics from AA Approved Garages show that defective and poorly maintained vehicles played a contributory factor in more than 1,700 road casualties last year, up 7% compared to 2020, with defective brakes causing 750 casualties, including 10 fatalities.

Also, with the rise in the cost of living 18% of grey fleet motorists surveyed by Startline Motor Finance said they would put off replacing tyres, and 22% would delay servicing.

With this in mind, how would you ensure your drivers, including any grey fleet drivers are maintaining their vehicles as part of your duty of care?

Let us pose to you some questions:

  • How do you manage your fleet maintenance currently?
  • When was the last time you reviewed your contracts and handbooks?
  • Have you issued a driver handbook to your grey fleet and fleet drivers?
  • Did you know your grey fleet drivers can contact us for advice and maintenance bookings as well?

Fleet maintenance is crucial to your drivers safety and your ‘Duty of Care’ obligations. There are multiple benefits to fleet maintenance and effective fleet management. Below, we touch on the top 3 benefits and reasons as to why fleet maintenance is important.

1. Reduce costs

Our fleet maintenance package is provided at a fixed cost throughout your vehicle term, allowing you to spread your motoring costs and budget, and most importantly help you to control your costs.

Using our fleet maintenance software you can manage your reporting, monitor your vehicles and set reminders, giving you a complete inventory of your fleet, and saving you money and time on time-consuming paper-based tasks.

2. Reduce downtime

By knowing your fleet and when servicing or maintenance repairs are planned for, you can schedule shifts around this time. With pre-planning, you can also schedule a replacement vehicle to cover the period, reducing downtime and benefiting the running of your business.

3. Mitigating risk and improving compliance

As a business you are legally required to ensure your vehicles are fit for purpose and safe to be on the road, which is why fleet maintenance is crucial. As part of your ‘Duty of Care’ obligations fleet maintenance can ensure  you meet certain safety standards therefore reducing the risk of accidents caused by poorly maintained vehicles whilst also protecting your drivers’ health and happiness.

Agility Fleet offers a robust Fleet Maintenance package. Included within this is a breakdown package with roadside assistance, servicing, repairs, technical support and more. To find out more please contact our team on 01527 571605.

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If you have an enquiry please call us on  01527 571 605 or email us on

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